Guests sign in by QR or kiosk in seconds, their host is alerted the moment they arrive, a badge prints on the spot, and every visit lands in a secure, searchable log. A warmer welcome and a safer building — no paper, no waiting in the lobby. Live in a day.
Trusted by 65,000+ users across 120+ countries
A visitor management system is software that handles everyone who walks through your front door. Instead of a paper sign-in book, guests check in digitally — by scanning a QR code or tapping a reception kiosk — in a matter of seconds.
The moment they sign in, their host is alerted automatically, a name badge can print on the spot, and the visit is stored in a secure, searchable log. Reception stops being a bottleneck, your building knows exactly who is inside, and every entry and exit is auditable — for compliance, for safety, and for a first impression that actually feels modern.
Explore the features →Qwaiton makes the welcome warmer, the building safer and the paperwork disappear — all at once.
Guests sign in and are greeted in seconds. No hovering at an empty desk, no scribbling in a book — just a smooth, professional first impression.
Know exactly who is on site at any moment. Print badges, screen against watchlists, and pull a live roll call in seconds if you ever need one.
Every entry and exit is captured automatically and stored securely. No lost pages, no unreadable handwriting — just a searchable log built for compliance.
An office, a clinic, a government building, a corporate HQ — the morning rush of visitors looks the same everywhere. Here's how it goes with a paper book and a busy receptionist — and how it goes once Qwaiton is running the front desk.
No bolt-ons, no surprise add-ons. It all comes in the box.
Guests check in by QR code or reception kiosk in seconds — capturing name, company and reason for visit, no paper book required.
The moment a visitor signs in, their host gets an SMS, email or in-app ping with the guest's name and location. No lobby limbo.
Print a name badge with photo, host and time on any label printer — or issue a digital badge so everyone on site is identifiable.
Invite expected guests ahead of time. They complete details from a link and breeze through check-in with a single confirming tap.
Capture agreements, NDAs and health declarations at check-in, and screen against watchlists — compliance handled before they're through the door.
Every entry and exit time-stamped in a secure, searchable log — filter, export and pull a live roll call whenever you need one.
One front desk, four ways in. Every channel feeds the same live visitor log.
Scan a lobby QR and sign in from any smartphone — no app, no typing at the desk.
Turn any tablet into a self-service sign-in station at your entrance.
Expected guests fill in details ahead of time and confirm on arrival.
Staff sign in walk-ins in a click — everyone in one secure log.
Send an invite and visitors complete their details in advance — check-in on the day is a single confirming tap.
Guests scan or tap to sign in, a badge prints, and the host gets an instant alert to come and greet them.
Visitors sign out on the way past, the log updates automatically, and every visit stays searchable for audits and safety.
Qwaiton runs entirely in the browser and deploys from the cloud. Your existing tablet becomes a sign-in kiosk, a QR poster becomes the front desk, and any label printer issues badges — enterprise security and automatic updates included.
See a live list of everyone in the building, screen arrivals against watchlists, and pull an instant roll call in an emergency. Every site rolls up to one dashboard, every visit stored for audit.
−41% patient wait
Patient flow for hospitals, clinics & labs — calmer rooms, shorter waits.
Explore Healthcare →
−40% branch wait
+28% advisor time
Book and manage advisory meetings without the waiting-room bottleneck.
Explore Finance →
−35% walk-aways
+22% table turns
Digital waitlists and SMS seating for a fuller house and a calmer floor.
Explore Restaurants →
−50% no-shows
Bookings, reminders and waitlists that keep every chair and room busy.
Explore Salon & Spa →
−30% queue time
Move passengers through check-in, security and desks with less crowding.
Explore Travel →
+30% daily capacity
"We swapped three paper books for one kiosk. Guests are impressed, hosts get pinged instantly, and for the first time we can say exactly who's in the building. The fire warden loves it."
A visitor management system replaces the paper sign-in book with digital check-in. Guests sign in by QR code or kiosk, their host is notified automatically, a badge can be printed, and every visit is stored in a secure, searchable log — so reception is faster, safer and fully auditable.
No. Visitors sign in by scanning a QR code or tapping a reception kiosk in their browser. Pre-registered guests can complete check-in from a link before they arrive and simply confirm on the day.
The moment a visitor signs in, their host receives an instant alert by SMS, email or in-app notification with the guest's name and location — so no one waits in the lobby wondering if they've been seen.
Yes. Qwaiton can print a badge with the visitor's name, photo, host and time on any connected label printer, or issue a digital badge — making everyone on site easy to identify at a glance.
Yes. Every entry and exit is time-stamped and stored securely, with a searchable digital log for audits, evacuations and reporting. Data handling supports GDPR and privacy requirements, replacing an open paper book anyone could read.
Visitor management is included in Qwaiton plans starting at $50/month per location, with a free 14-day trial and no credit card required. See full pricing — Enterprise plans add watchlists, advanced compliance and multi-site management.
How leading teams cut wait times, walk-outs and no-shows — a practical checklist you can act on this week.
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The quick answers that usually come up right before starting a trial.
No. Your 14-day free trial needs no card and no commitment — just an email to get in.
Most teams are live the same day. Create your first queue in minutes — no hardware or IT project required.
Pick a plan (from $50/mo) if it’s working for you, or the trial simply pauses. We never auto-charge a card you didn’t enter.
Yes — there’s no lock-in. Cancel with one click whenever you like and your data stays yours to export.
Yes. Qwaiton connects with Zapier, Zoho, GoHighLevel and Tomedo, so it fits the stack you already run.
Your data is encrypted in transit and at rest, handled with GDPR and consent in mind, and never sold.
Start your free 14-day trial — no credit card, live in one day.
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